Dealing with documents and information can be one of the most challenging aspects of business. The Content Central document management solution will improve how you process this information. Eliminate wasted time searching for paper and replacing lost documents. Access your information the moment you need it, wherever you need it—and manage it all from the convenience of a Web browser.
Document management controls the life cycle of documents in your organization — how they are created, reviewed, published, and consumed, and how they are ultimately disposed of or retained. Although the term "management" implies top-down control of information, an effective document management system should reflect the culture of the organization using it. The tools you use for document management should be flexible, allowing you to tightly control documents' life cycles if that fits your enterprise's culture and goals, but also letting you implement a more loosely structured system if that better suits your enterprise.
A well-designed document management system promotes finding and sharing information easily. It organizes content in a logical way, and makes it easy to standardize content creation and presentation across an enterprise. It promotes knowledge management and information mining. It helps your organization meet its legal responsibilities. It provides features at each stage of a document's life cycle, from template creation to document authoring, reviewing, publishing, auditing, and ultimately destroying or archiving.
An effective document management solution specifies:
- What types of documents and other content can be created within an organization.
- What templates to use for each type of document.
- What metadata to provide for each type of document.
- Where to store documents at each stage of a document's life cycle.
- How to control access to a document at each stage of its life cycle.
- How documents are converted as they transition from one stage to another during their life cycles.
- How documents are treated as corporate records, which must be retained according to legal requirements and corporate guidelines.
